The City Clerk is responsible for administering the city’s legislative obligations in accordance with The Cities Act and other legislation. The primary duties of the City Clerk are as follows:
- Preparing and distributing agendas for city council meetings.
- Recording the deliberations of the city council and transmitting to all concerned parties the results of these deliberations.
- Entrusted with maintaining, processing and recording all proceedings and other records of the city council and the city to include minutes, bylaws, agreements and contracts.
- Public administrative support service to city council.
- Advises council of its legislative responsibilities.
- Serves as the city’s Returning Officer for municipal elections which are held every four years; however, an election could be held at any other time in order to fill a vacancy caused by resignation, etc., or to vote on a bylaw as a result of a petition from electors.
- Communication link between the general public, city administration and city council.
- Provides legislative and procedural research and information to council, city departments and the public regarding hearings, petitions and provincial statues relating to municipal government.
- Provides public notice as required.
- Administers the Oaths of Office for city council and maintains custody of the city’s corporate seal.
- Provides support to various boards and committees.